Purpose:The Purchasing Manager works within the Solutions function to provide best practice procurement, supply and stock management activities. Purchasing goods for resale to meet customer requirements including liaison and negotiation with suppliers, sourcing products from a global supply base and preparing and evaluating tenders. The PM will also be responsible for supporting the companies’ procurement strategy in order to deliver cost savings and process improvements and ensuring that the company’s competitive position is maintained and enhanced at all times.
 Reports to:Solutions Manager
Skills/Attributes Required:Ability to build and maintain effective relationships with staff, stakeholders and suppliers

Assertive, resilient and welcomes change

A proactive approach with regards to cost-saving and efficiency opportunities

Good interpersonal and influencing skills with proven ability to negotiate with suppliers

Ability to work along with other departments as a team player

Ability to communicate with confidence and build respect

Analytical, numerically astute with strong problem-solving abilities.

Computer skills, including Word, Excel, Access and company software program, ideally SAP Business One experience

Ability to manage time, work to schedules and follow procedures

A clear understanding of the Company’s policies, particularly regarding acceptable standards of behaviour

Education/Experience Required:Minimum 3 years direct procurement experience within a purchasing team ideally gained in a fast-moving, customer-focused business

Education to AS/A Level standard and/or 4 to 5 Grade A-C GCSE’s

Good demonstrated knowledge of purchasing, negotiation, commercial understanding and cost breakdown and evidence of cost savings achieved.

Certifications/Licenses Required:
Primary Responsibilities:Supplier Relationships

–        Manage relationships with existing suppliers and identify new alternative back up suppliers

–        Negotiate most advantageous commercial terms including maximising rebate agreements and early payment discounts to achieve product cost-saving targets

–        Maximise supplier contributions through Marketing budgets, transport discounts and other funding streams available

–        Liaise with suppliers to achieve supplier conformance to ACS requirements


–        Devise and implement individual strategy per supplier and supplier tier

–        Negotiating and administration of some non-stock purchasing contracts and agreements (GNFR) and capital expenditure

–        Competitively source new/special  products identified by the Insight team

–        Support the programme of product rationalisation working closely with the Product Manager

Management and Reporting

–        Maintain relevant reporting systems and define action plan  (eg Monthly Rebate report, Savings tracker, Supplier Overview report)

–        Represent the Company to suppliers, customers and others in a professional and courteous manner

Performance Objectives:On-time reporting. Manager meeting report (fortnightly); Board report, Rebate report, savings tracker report, Supplier overview report (all monthly)

Meet with Suppliers on a regular basis (minimum 4 per month), creating contact reports for each

Measure – Monthly

Achieve cost savings of target agreed and periodically reviewed on each product/category reviewed.

Measure – Monthly


1.Identify opportunities for cost savings and efficiency improvements. via benchmarking, negotiation, tendering & re-sourcing  and supplier rationalizationDaily
2.Identify opportunities for product rationalisation to improve leverage on fewer products with higher volumes in categories as appropriateAs required
3.Source new and special products competitively in aiding Insight to win new business at acceptable marginsDaily
4.Communicate all  requested price increases across the business and agree on action to be takenAs required
5.Liaise with all internal stakeholders using the required style of communication (verbal, written, face to face meetings)Daily
6.Complete Purchasing KPI reportsMonthly
7.Annually agree on rebate targets, monitor through the year and work with the Finance department to collect rebates accrued.Monthly
8.Assist with Quality System Reviews to ISO9001 standardAs required
9.Lead on all aspects of pricing reviews, competitive benchmarking activities and tender processes being undertakenAs required
10.Any other activities as assigned by management from time to timeAs required

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